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Proposal Coordinator and Content Manager | Full-time | Remote

May 15, 2026

Company Profile

Chronicle Heritage is a solution-driven heritage consulting firm that prides itself on employing the best cultural resource management professionals in the industry. We place an emphasis on supporting our clients’ needs, fostering new technologies that advance our industry, and leveraging those advancements toward the management of non-renewable cultural resources. Chronicle Heritage prioritizes professional development within the framework of innovation and forward thinking to encourage career advancement and research development.

Job Description

We are seeking to hire a full-time Proposal Coordinator to assist our teams across all our offices in submitting proposal responses from start to finish and be involved in other marketing- or production-related tasks when needed. The Proposal Department (Dept. Team) consists of Proposal Coordinators and dedicated Subject Matter Experts. The role ensures that proposal teams have reliable access to accurate company information required for proposals, vendor registrations, and compliance documentation. This position regularly collaborates with the Marketing, Sales, Operations, and Compliance Departments during proposal development and is primarily responsible for proposal production and ensuring adherence to companywide processes.

Hire Type: Full-time (hourly)

Schedule: 40 hours, Monday–Friday (flexible schedule)

Location: Remote: work from home, occasional request to report to local office as business needs

Responsibilities 
50% – Proposal Coordination & Proposal Production Support
Draft proposal documents, complete forms accurately, collate SME input, insert content from the knowledge library, perform formatting and copy-editing review, assemble and package the final deliverable
Identify RFx requirements and create proposal plans
Schedule status and review meetings to meet internal and external deadlines
Coordinate communication across teams in different departments (Administrative, Copy Editing, etc.)
35% – Maintain proposal content systems and repositories
Lead the management, and maintenance the firm’s proposal content libraries
Maintain and improve templates in coordinate with the Production Manager to ensure proposal materials meet formatting, quality, and submission standards.
15% – Proposal Compliance Support
Maintain centralized repository of administrative data, including corporate vendor/supplier information, business registrations, and
Track renewal dates for company documentation used in proposals,
Coordinate with internal stakeholders to ensure content is accurate and up to date

Required Qualifications
Bachelor’s degree in communications, marketing, business administration, or related field (or equivalent experience).
3+ years of experience working on proposals for professional services industries with a preference for cultural resources or environmental services
Advanced knowledge and experience with Microsoft Office Suite
Outlook: creating emails, attaching files to messages, creating appointments/invitations and changing them as needed, using reminders, flagging messages according to importance, moving emails between folders
Teams: chat one-on-one and in general channels for collaboration (messaging and video), navigating folders and files
Word: formatting documents to a template, creating documents, dynamic page layouts (section or page breaks), applying styles, text formatting, comments and track changes, inserting images and bookmarks, fields, creating/modifying/filling tables, table of contents/references/page navigation, create graphs and charts, printing setup, saving as PDF or different file formats
Excel: data recording, table filtering/sorting, formulas, charts and graphs, formatting, custom filter
PowerPoint: formatting to a template, master slides, applying styles, fonts, or colors, inserting graphics, images, and tables
Proficient to advanced knowledge and experience with Adobe Acrobat Pro
Proficient with Content Management Systems (CMS) and Salesforce

Preferred Skills
Bachelor’s degree
Familiarity with InDesign, Photoshop, Illustrator, or FileMaker,
Experience working in marketing, copy editing
Excellent communication skills
Self-directed
High attention to detail and accuracy with strong formatting/editing skills
Strong organizational skills with the ability to manage multiple priorities
Flexible to an ever-changing work environment and priorities
Strong work ethic
Creative problem solver
Proactive in anticipating work requirements
Works well independently and in teams
Excellent interpersonal skills
Positive attitude

Physical And M

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...