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Expert-Level Inventory Manager for a 7-year Old Ecommerce and B2B Fashion Brand

August 1, 2026

We are a fashion & lifestyle brand based in USA and Mexico. We’re seeking a sharp, organized, and very detail-oriented new team member to take responsibility over inventory tracking, planning, and movements. You will replace the company owner in this role, who is launching new activities in sales, marketing, and product development, and you will add significant value with your dedicated focus and your initiative to improve and systematize all procedures under your responsibility. Strong communication skills are also very important in this role. The Inventory Manager will ensure inventory data accuracy in all relevant internal & external systems, and use this data to support decision making as related to purchase orders, inventory transfers, and dynamic pricing, as well as manage inventory packing & shipping plans, which are to be handled by suppliers, 3rd party warehouses, and Amazon. You will do all of this with the direct support of the company owner, who you will report to directly. We track and manage inventory in various ways in Ecomdash, ShipStation, Google Sheets, and Excel. We manufacture in Mexico and store inventory in a 3rd party warehouse in USA, and this warehouse has its own software. We also use Amazon FBA. You do not need to be familiar with Ecomdash and ShipStation when you start, but you should be very comfortable with spreadsheets including the frequent use of VLOOKUP, SUMIF, filters, pivot tables, etc. The core responsibilities of the role are as follows: <ul> <li>Manage inventory data to ensure accuracy and proper synchronization, including close tracking of all transactions, shipments, and adjustments that cannot be properly automated by the various software tools.</li> <li>Use this data as the basis for purchase order planning, FBA shipment planning, and FBA removal planning, and optimize for low storage costs and high Amazon IPI Score while avoiding stock-outs as much as possible.</li> <li>Manage the FBA shipment process in Amazon Seller Central, while communicating closely with suppliers and warehouse teams, and see these shipments through end-to-end, including reconciliations.</li> <li>Create and communicate any necessary packing instructions by case and by pallet to suppliers, when FBA shipments and wholesale orders are to be packed by suppliers and imported on the same truck as our regular inventory.</li> <li>Use inventory and sales velocity data to make recommendations about short-term and long-term pricing adjustments, including clearance offers etc. as appropriate.</li> <li>Communicate clearly on calls and in writing with the owner, the warehouse team, our suppliers, and Amazon.</li> <li>Remain flexible and open to additional or evolving tasks and responsibilities according to your skills, expertise, and workload.</li> </ul> Please send your CV and a cover letter to ecommerceVAjob@gmail.com

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...